Office Moving Checklist

Written by Abby Hill
3 mins, 57 secs Read
Updated On August 26, 2023

Business relocation is more stressful than moving house. It is possible that you will not be able to physically manage all aspects of a corporate move. Certain corporate guidelines must be adhered to. It can take up to three months to plan the move. Many people are not aware of the guidelines that apply to corporate relocations. This can lead to anxiety and headaches.

Planning is key for any office move. It can seem daunting, especially if you’ve never been through a move before, but don’t fret. It can be broken down into easy tasks or helpful office moving tips, just like any other procedure.

Corporate Moving Checklist on How to Move

Communication is vital in corporate moves. It is essential that all the landlord, the employees, and the movers – are aware of every detail. It is better to avoid asking questions at the time of a move. Office movers near you should be given specific directions on where to place each piece. If you have a lot of the same desks that are allocated to each employee, make sure that they are arranged in the correct order. You can help the movers arrange things with stickers that are color-coded. It is possible to label every piece of furniture in one room or an office using specific colors and numbers.

Labeling can be a powerful tool for organizing furniture in office moves. This is a delicate issue. In addition, the label should be put in a spot in a place that makes it easily seen. The more straightforward and clear you arrange the office move for Movers, the more quickly the office move can be completed. The time is the money.

Supervisors, it is your responsibility to make sure that all employees adhere to the directions for the office relocation. This manual must be given to everyone in the office. If everything goes according to plan employees can return to their normal schedules immediately following the move.

The employees are accountable to pack their own items and following office relocation instructions.

The Main Office Move Checklist


All contents should be packed separately, including work documents, trays, mail, books, and other things. We suggest that you put all loose items like pencils, staples, and pencils in an envelope. Then, place them in the container. Make sure to protect all glass by using paper. There may be things that aren’t being relocated to the new office during office moves. It is best to mark them with a “Do Not Move” sticker in advance so they do not end up in the wrong location.


Planning is your friend. Use checklists, spreadsheets and documents wisely to plan for office relocations. It is crucial to write down all tasks, no matter how small. It is also important to note the steps that must be taken as well as the individuals being accountable.

Fixed Assets

Find out what services are included in the new contract for your office. If it’s a serviced office or coworking space, this may be covered under your lease. Telephones, lines for phone Information technology, electronic, business, insurance, and cabling are all covered. Talk to your current vendors to get their assistance when you move.

Let your vendors know that you have received items (fruit papers, newspapers, water, milk, etc.) Make sure to contact them at least three weeks ahead to let them know you’re moving. Also, let your cleaning service be aware. This is a great time to start looking into the new office space you’ve chosen.


Decide if the furniture is necessary for your office space, and then purchase it. You can locate all the furniture you require in a variety of co-working spaces and serviced offices.


Make sure you plan the timing of your move with care. You may not have much flexibility for the time of year that your business operates. During the relocation, your company will cease operation.

Have a Deadline

You’ll be more productive when there is a deadline or dates. It’s impossible to put things off or wait until the following day if there is a deadline. It’s a great motivator to ensure that everyone is working.

Be Ahead of the Game

Assess – Take a look at your space before you relocate commercially.

Personal Belongings

Personal possessions like money, legal documents, photos, and flowers aren’t the responsibility of the movers. We suggest that you relocate your personal items in person to protect them. Commercial moving companies can provide a container if you require it.

Transport of Technology Equipment

Make sure that any piece of process equipment you are about to transport is secure. Many of these machines need to be moved in a certain manner. You should inform the owner if you plan to rent equipment. Disconnecting and removing computers should be done in a certain method. Be sure that the person in charge of the task is doing it correctly. Before moving offices and all ink needs to be taken off of copiers. They may have removable parts which could be lost during the move – make sure they are securely secured or placed in a separate container. Remove all merchandise from vending machines, if there are any within your workplace. Take the water out of the dispensers.

In this way, your projects are broken down into manageable bite-sized chunks. Use your plan documents as the basis for your plan of action forward – and then use them to plan your future tasks.


Planning your office moving is the most important aspect. It’s helpful to organize your office move in advance. This can not only reduce stress for your employees, but also the movers who will be conducting the move. Get quotes from stationery suppliers for everything you require with the latest address.If you are a moving company, take a look at this simple CRM software which helps you to keep everything under control.

Author: Abby Hill