The Benefits and Drawbacks of Hiring an Out-staff Team for IT

Written by Abby Hill
3 mins, 56 secs Read
Updated On December 6, 2023
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In today’s advanced world, technology has become the triggering cause of development processes. Hiring unique tech talents has become a necessity for businesses to prosper in the industry.

IT outstaffing refers to hiring remote tech people from other companies with the help of an intermediary. Many individuals often assume that IT outsourcing and outstaffing are interchangeable terms, which, in reality, is not the truth. 

To solve this common misperception, we will discuss the prospective pros and cons of hiring IT staff from other companies. Dive in to make an informed decision for your business. 

What Exactly is Outstaffing?

IT Outstaffing is an efficient method of hiring a  dedicated team of IT experts from third-party companies offering specialists, such as a web developer, software developer, software tester, or any other resources. 

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For a limited time, as specified in the contract, the dedicated team or simply a single devoted web developer works on the project of the recruiting customer. During that period, the customer has complete authority over the hired personnel.  

The customer may engage in discussions, updates, phone calls, and other activities with the specialized software development team to effectively finish the project.

Pros of IT Outsourcing

Outstaffing, like project outsourcing, has several benefits and downsides that can vary depending on the type of business. 

First, let’s talk about the benefits IT out-staffing offers to the ventures: 

1. Easy Management of Human Resources

The tech employee winds up the contract with the hiring business and eliminates the involvement of the recruiting venture. It helps in the streamlining of human resources.

The out-staffing business handles all paperwork, from vacation and sick leave registration to report writing. This approach lessens the pressure on the client’s administrative and accounting departments.

2. There is No Need to Address All Financial Concerns

You don’t need to worry about the financial matters regarding the recruited staff as the out staffer is responsible for the computation, accrual, and payment of wages, bonuses, taxes, and miscellaneous fees. 

Recruiters just have to pay the amount mentioned in the contract. 

3. Less Financial Issues

An IT outstaffing organization handles all aspects of the financial management of personnel, which reduces your presence in any disputes regarding finance distribution. 

4. Flexibility and Scalability

The software industry faces various changes in the market with the fluctuation in the workload. You may or may not be able to hire an in-house team to reduce the temporary workload, but you can feasibly swiftly recruit the appropriate personnel with out-staffing. 

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The above pie chart shows the expected growth of the IT services market by 2025.

You can easily expand the scale of your business with a suitable IT outstaffing partner.

5. Cost Saving

Customers’ management expenses are considerably lower than those of outsourcing, since they manage the allocated teams.

On top of that, you won’t have to spend the limited resources on the talent search. Some countries offer lower hiring rates depending on the varied locations, which helps the ventures in cost saving. 

6. Control over the Development Process

When you out-staff a remote employee, they become a part of your team, and you get to put your main focus on the core activities and employees of the company. 

It promotes the overall coordination and performance of the company. 

Did You Know? The IT outstaffing revenue would hit US$395.00 billion in 2023, emphasizing the attractiveness of the software outstaffing model.

Disadvantages of IT Outsourcing

Now, let’s look at the not-so-green side of IT outstaffing.

1. Communication Problems

Businesses, like individuals, have opposed business methods, particularly in hiring engineers from another nation. 

Different management techniques can cause miscalculation. However, you can avoid this by implementing convenient channels among the parties.

2. Greater Responsibilities

Prepare to take on additional responsibility if you adopt an outstaffing approach in the business. 

You can hire tech-savvy professionals to manage a project more efficiently. 

3. Data Leakage Risk

Working with a third party causes a huge risk of data leakage as you exchange private information about the business during the project.  

To protect yourself, work with only reputable out-staffing organizations, thoroughly read the terms and conditions of a non-disclosure agreement, and consult with competent attorneys if necessary.

4. Time Zone Differences and Communication Challenges

Maintaining continuous and effective communication becomes challenging when you work with a remote team. Time zone differences can also affect the cooperation of the team and companies. 

5. Motivation and Morale decrease

Building a strong team spirit is the key to successful cooperation between the company and its employees. When your team is working in a different part of the country, you must put extra effort into ensuring the coordination of the team. 

Outsourcing vs. Outstaffing

When discussing out-staffing, it is hard to ignore the striking similarities with outsourcing. They are similar in that they both use distant and less expensive labor. It is understandable why people mix these two terms.  

However, these are two distinct types of collaborations. The essential distinction is that outsourcing is handing your project or a certain scope of work to an outside organization.  

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While out-staffing entails recruiting specific professionals from another company to supplement your workforce. 

You do not need to oversee an outsourced staff since it operates independently. In most cases, you just keep track of the progress. Contrary to that, you would have to manage an out-staffed team.


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IT Outstaffing will provide lucrative and successful outcomes if done efficiently in collaboration with company objectives. It is a convenient approach to take your business to new heights. 

Prepare yourself for the increased responsibility of remote team management to manage the software developmental process.  

Choose the best model for your company based on its core demands, goals, and capabilities. As a result, we urge that you obtain professional guidance before making any final decisions.

Author: Abby Hill